Junior Dean / Welfare Dean

Junior Dean / Welfare Dean

Oriel College


We are therefore looking for students who are mature, responsible, excellent communicators and who are able to set an example in College for their peers. They must be able to make judgements with confidence, be unafraid to challenge others, observe discretion, be proactive and be able to think on their feet as events unfold. They must be able to work closely and collaboratively on a day-to-day basis with the Senior Dean, Chaplain, Nurse and Academic Registrar, seeking confidential advice, support and direction in the performance of their duties from senior members of the team, especially when cases that are more serious arise.

General Obligations:

You are expected to:

work effectively and collaboratively as a member of a team.

take responsibility for your own personal development and be willing to undertake training to improve your personal performance and knowledge.

understand your responsibilities under Oriel College’s policies and procedures and ensure that you comply with them.

perform duties not specifically identified in the job description but which are in line with the general responsibilities of the post.

provide the highest quality services and work to continually improve standards.

maintain an appropriate boundary between the personal and the professional.

Duties Common to Junior and Welfare Deans

Share on-call duties with the other Junior Dean and Welfare Deans in responding to urgent situations

Provide on-the-spot welfare support, e.g. assistance in a medical emergency, emotional and practical support during a crisis or other extraordinary circumstance, e.g. pandemic

Undertake any other duties which the Senior Dean may reasonably request from time to time.

Assist the Academic Office during college collections and university exam periods.

Attend College Liaison Meetings in rotation with other Deans (once a week in term), Welfare Team meetings (once a week in term), Equality Committee in rotation with other Deans (once a term), Joint Consultative Committee (twice a term) and Welfare Lunches (once a term).

Duties of the Junior Deans:

Hold regular Deans’ hours in weeks 1–8 of each term.

Discipline infractions as needed, in line with the College’s non-Academic Disciplinary Procedures and, as the case requires, in consultation with the Senior Dean.

Authorize student parties/events according to college rules and in consultation with the Senior Dean.

Oversee the smooth running of bops and other approved student and entz events.

Enforce other rules as necessary.

Duties of the Welfare Deans:

Work with the wider team to provide access to welfare support to Oriel students.

Listen to students in an empathetic, supportive, discrete and non-judgmental manner.

Refer students to appropriate information and sources of further help, both inside and outside the College, on a broad range of welfare issues.

Organise a range of welfare activities for Oriel students.

Work closely with the Chaplain, the Nurse, and the Disability, Equality and Diversity Contact in their welfare provision.

Assist the Junior Deans, if required, to oversee the smooth running of approved student and entz events.

The Junior and Welfare Deans should get to know the students, including by taking some meals with them. For this purpose, they may be required by the Senior Dean to organise and/or be involved in social functions for all students.

The College requires the Junior and Welfare Dean to attend training sessions for Junior Deans as organised by the Counselling Service at the start of September (approximately 30 hours over 2 weeks), as well as to undertake a First Aid course at the College’s expense. In addition, the Junior and Welfare Dean will be expected to attend further training sessions as directed by the Senior Dean, such as Fire Marshal training or ‘Listening Skills’, ‘Sexual Violence Awareness’ and ‘Harassment’ courses.

The job descriptions may from time to time be amended by the College and in addition to the duties set out above you may, from time to time, be required to undertake additional or other duties within your professional capabilities as are necessary to meet the needs of the College.

Person Specification

Candidates must be in good academic standing, must have excellent inter-personal and listening skills, and good organisational skills and tact. They must demonstrate high standards of personal and professional integrity, personal responsibility, judgment and resilience. Applicants will possess problem-solving skills, and will be effective communicators. They will be willing to work effectively and constructively as part of a team and will be able to relate professionally and informally to a wide range of people in College.

It is essential that the Junior and Welfare Deans should enjoy the respect of their peers, and be able to command both trust and authority. They should be sensitive to the potential for their personal engagement in College life to affect perceptions of how they carry out their decanal role.

The successful applicant will normally be a senior graduate student, but may possibly hold a postdoctoral or similar appointment. Existing membership of Oriel College is not essential, but we would require a graduate student who is currently a member of another college to migrate to Oriel College if appointed to the post. A successful Dean acts as a tactful liaison officer between junior and senior members of the College. For the better performance of these duties Junior and Welfare Deans are required to reside in College accommodation.